Introduction to DIR-3 KYC Filing

If you're a director of an Indian company, there's one crucial thing you can’t afford to forget — DIR-3 KYC Filing. It's not just a formality; it's a mandatory compliance requirement by the Ministry of Corporate Affairs (MCA), aimed at maintaining up-to-date records of company directors.

Every director with a DIN (Director Identification Number) is required to file their KYC annually. Think of it like renewing your ID to keep it active and avoid fines.

Who Should File DIR-3 KYC?

Directors of Indian Companies

Any individual who has been allotted a DIN on or before March 31st of the financial year must file the DIR-3 KYC before the deadline.

Eligibility Criteria

You’re eligible if:

• You have an approved DIN
   

• Your DIN is in active status.
   

• Even if you're not a current director but once held the DIN

Types of DIR-3 KYC Forms

DIR-3 KYC (Form-based)

This is the detailed form to be filed by individuals who are filing for the first time or whose mobile number or email address has changed.

DIR-3 KYC-WEB

This simplified web-based form can be used by directors who have already submitted the regular KYC in previous years, and there are no changes in their details.

Documents Required for DIR-3 KYC Filing

PAN Card

Your Permanent Account Number is essential as identity proof (especially for Indian nationals).

Aadhaar Card or copyright

Aadhaar for residents and a copyright for foreign nationals.

Mobile Number & Email ID

They must be OTP verified during the process.

Digital Signature Certificate (DSC)

Mandatory to sign the form electronically.

Step-by-Step Guide to File DIR-3 KYC Online

1. Preparing Documents

Keep soft copies of your PAN, Aadhaar, and copyright (if a foreign national) ready. Also, ensure your mobile number and email are accessible.

2. Generating Digital Signature

Apply for a Class 3 DSC through certified agencies if you don’t already have one.

3. Filling the DIR-3 KYC Form

Download the form from the MCA portal and enter personal details, address, and verification info.

4. Certification by a Professional

A Chartered Accountant, Company Secretary, or Cost Accountant must verify and sign the form.

5. Uploading to MCA Portal

Log in to the MCA website, upload the form, and complete OTP verification on your email and mobile.

DIR-3 KYC-WEB: Simplified Filing Process

When You Can Use It

Use this if:

• You’ve already filed DIR-3 KYC (Form-based) in earlier years
   

• No changes in mobile number/email
   

Steps to File DIR-3 KYC-WEB

• Log in to the MCA portal.l
   

• Go to MCA Services > DIR-3 KYC-W.EB.
   

• Verify OTPs sent to your registered email and mobile number.
   

• Submit — that’s it!
   

Due Date for DIR-3 KYC Filing

The due date is typically 30th September every year. The deadline may vary, so always check the MCA portal.

DIR-3 KYC Late Fees and Penalties

Missed the deadline? Here’s what you’ll pay:

• ₹5,000 late fee (non-negotiable)
   

• DIN gets marked as “Deactivated due to non-filing of DIR-3 KYC”
   

Common Mistakes to Avoid

• Wrong or expired DSC
   

• Email or mobile is not accessible for OTP.
   

• Uncertified form
   

• Misspelt names or mismatched details
   

Double-check everything!

Benefits of Filing DIR-3 KYC on Time

• Keeps your DIN active and valid
   

• Avoids penalties
   

• Maintains good standing in corporate records
   

Think of it as a credit score for directors — maintain it well.

Consequences of Not Filing DIR-3 KYC

• DIN becomes inactive
   

• You can't sign legal documents or be appointed as a director.
   

• MCA can initiate penalties or legal action
   

It’s like being locked out of your own office — not a pleasant experience.

How Professionals Can Help

Hiring a professional:

• Saves time
   

• Avoids errors
   

• Ensures certification and timely submission
   

Online Platforms to File DIR-3 KYC

You can file via:

• Official MCA Portal
   

• Legal tech platforms like Kanakkupillai, IndiaFilings, Vakilsearch, etc.
   

They often offer packages with DSC and filing assistance.

DIR-3 KYC for Foreign Directors

Foreign nationals need:

• copyright copy
   

• Address proof (foreign)
   

• All documents notarised and apostilled.
   

• Email and mobile (international numbers allowed)
   

Latest Updates in DIR-3 KYC Compliance

Keep an eye on MCA notifications. Sometimes:

• The due date is extended
   

• Filing rules are updated.
   

• Web-based filing is restricted.d
   

Always check for official circulars before submitting your application.

Conclusion

DIR-3 KYC filing isn’t just a legal checkbox — it’s your key to remaining active as a company director. Whether you’re a first-time director or a seasoned professional, filing your DIR-3 KYC online is easy, affordable, and essential. Avoid delays, penalties, or deactivation — do it on time, every year!